Receivables workflowLive
Accounts receivable automation for agencies

The receivables layer
your agencyis missing.

Track, remind, and escalate with control.

Flovanta is an accounts receivable automation platform for marketing agencies. It helps teams track overdue invoices, send automated payment reminders, add payment links, and monitor outstanding revenue.

The complete receivables system for marketing agencies.

See how it works

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AR

Built for agencies that need receivables control without a finance team.

Marketing agencies · retainers, projects, and overdue invoices

No card requiredNo bank credentialsWorks with your existing invoicing process5-minute setup
Built for marketing agency receivablesRetainersProject invoicesOverdue clientsPayment linksEscalation
3/7/14
Follow-up sequence
Structured reminders after due date
Less
Manual chasing
Automated follow-ups with user control
5 min
To first reminder
From signup to first automated reminder sent
Fewer
Repetitive tasks
Less time spent rewriting the same reminders
Receivables OS

From invoice to payment.
Finally, a system.

Flovanta structures the entire receivables journey: intelligence, execution, and resolution.

Operating layer
01
Detect risk early
Payment history and invoice status help surface accounts that need attention.
02
Decide the best action
We recommend what to do, when, and through which channel.
03
Execute automatically
Reminders are sent with the right timing and tone.
04
Escalate when needed
Unresolved cases are prepared for recovery workflows.
Intelligence
risk, timing, client behavior
Execution
email, WhatsApp, payment links
Resolution
paper trail and recovery readiness
How it works

Collect unpaid invoices
automatically in 4 steps.

Full setup in under 5 minutes. Manual entry or CSV import. No bank credentials required.

Flovanta invoice import dashboard
Import your invoices
Add invoices manually or import via CSV — no accounting software required. Under 5 minutes to your first reminder.
The platform

Everything your agency needs
to get paid on time.

Not invoicing software. A receivables control system built specifically for agencies.

Flovanta automated reminder sequences
Reminder sequences
Every invoice gets a professional follow-up — automatically, at the right moment
Structured 3/7/14 escalation. Language firms up progressively, with automated follow-ups you can review and control.
Flovanta Stripe payment link in reminder
Stripe payments
One-click payment links in every reminder
Every message can include a direct Stripe link, reducing payment friction without asking clients for bank details.
Flovanta WhatsApp automated reminder
WhatsApp reminders
Email and WhatsApp reminders
Reach clients through configured channels and keep reminder activity visible in one place.
Flovanta live cash flow dashboard
Live dashboard
Total outstanding. By client. In real time.
Cash position, overdue flags, risk scores — everything in one view, updated continuously.
Flovanta client payment risk scores
Payment risk
Risk scores per client before it becomes a problem
Behavioural patterns surface clients likely to pay late — before the invoice is overdue.
Flovanta automated invoice rules
Automation
Set the rules, keep control
Automated invoice rules reduce repetitive follow-up while leaving the process visible and adjustable.
Before vs After

What changes when
you use Flovanta.

The difference between a manual process and a structured receivables system.

Before Flovanta — manual invoice tracking
×Without Flovanta
—Reminder emails written manually every time
—Bank details buried in PDF — high friction
—Overdue invoices tracked on a spreadsheet
—No escalation path when reminders are ignored
—Repeated time spent chasing payments
—Cash flow unpredictable month to month
—Awkward conversation with every late-paying client
After Flovanta — all invoices under control
✓With Flovanta
✓Structured 3/7/14 sequences, sent automatically
✓One-click Stripe link in every reminder
✓Live dashboard — every invoice visible, always
✓Automatic escalation for unresolved invoices
✓Fewer repetitive follow-up tasks
✓Clearer cash flow visibility
✓Professional, impersonal reminders protect relationships
Escalation layer

When reminders aren't enough, we escalate. With a documented path.

A structured recovery layer for unresolved invoices, with clear documentation before any external handoff.

1
Structured review of unresolved invoices
Flovanta flags invoices that may need a firmer recovery path after reminders have not resolved them.
2
Recovery partner routing
Helps route unresolved invoices based on amount, region, and case type so the next step is documented.
3
Case documentation prepared
All reminder history, timestamps, email opens, and payment link activity — a complete evidence package, ready.
4
Recovery steps stay documented
Reminder history and escalation activity stay organized so you can review the path taken.
Flovanta escalation results — invoice recovery
Escalation workspace

Unresolved invoices keep their reminder history, timestamps, and payment-link activity together for review.

Structured receivables control

Email and WhatsApp follow-ups help keep the paper trail clear before escalation.

Reminder history and recovery readiness
3/7/14
Reminder sequence with escalating tone. Unresolved invoices can be reviewed before any recovery handoff.
Why Flovanta

Built for agency founders —
not accountants.

Xero and QuickBooks create invoices. Flovanta collects them — with the intelligence and structure your accountant cannot offer.

01
Built around agency receivables
Retainers, project billing, overdue client work, payment links, and founder-friendly controls in one operating layer.
02
Email and WhatsApp follow-up
Reach clients through the channels they actually answer, with a consistent tone and a complete payment trail.
03
Live without a finance project
Manual entry or CSV import gets invoices into the system quickly. No bank credentials or ERP rollout required.
04
Start free, scale when it pays back
A focused receivables system for agencies that need control over cash flow without enterprise overhead.
Free to start
Start free.
Scale when ready.

Start with one invoice. No card required, no bank credentials, and setup takes about 5 minutes.

  • ✓Up to 5 active clients, free
  • ✓Automated email reminder sequences
  • ✓Live overdue dashboard
  • ✓One-click Stripe payment links
  • ✓Ready in under 5 minutes

Managing more than 5 clients? Core at EUR 29/mo unlocks unlimited clients and invoices. Premium at EUR 79/mo adds advanced controls when your receivables team needs them.

Start free — no card

No card required · 5-minute setup · No bank credentials

FAQ

Frequently asked questions.

Xero and QuickBooks create invoices. They don't ensure payment. Flovanta adds the structured receivables layer — automated reminders, payment links, escalation logic, and risk intelligence — that accounting software fundamentally doesn't provide.

No card required · 5-minute setup · No bank credentials

Put receivables under control.
Start with your next invoice.

Built by founders who ran an agency and needed a calmer way to protect cash flow. Start free, then move to Core or Premium when the workflow needs more capacity.

✓No card required
✓5-minute setup
✓No bank credentials

Example activity shown for product context.