Invoice reminder software built for agency receivables
Flovanta is more than a generic reminder app. It helps marketing agencies run structured 3/7/14 invoice reminders, include payment links, and keep follow-up history tied to each invoice.
Learn more in our guides: invoice reminder templates and best time to send reminders.
Why basic invoice reminders are not enough
Agencies need more than a calendar notification. They need the invoice context, the payment path, the client relationship tone, and a visible record of what has already been sent.
What Flovanta adds to reminders
- Structured 3/7/14 receivables follow-ups for overdue invoices
- Payment links in each reminder to reduce avoidable back-and-forth
- Follow-up history per invoice so operators know what happened
- Receivables visibility for retainers, project invoices, and recurring B2B clients
How the workflow works
The invoice already exists
Keep creating invoices in your current tool. Flovanta starts after the invoice exists and the receivables follow-up needs structure.
A follow-up plan is applied
Each overdue invoice can follow a structured 3/7/14 cadence so operators do not need to rewrite the same reminder every time.
Each reminder can include the payment path
Payment links can be added to reduce avoidable back-and-forth and make the next step clear for the client.
The history stays tied to the invoice
Teams can see what was sent, when it was sent, and what still needs attention without switching to a separate spreadsheet.
Comparison: manual follow-up vs generic reminder app vs Flovanta
The difference is not whether a reminder can be sent. The difference is whether the team can manage overdue invoices with enough context and control.
| Capability | Manual follow-up | Generic reminder app | Flovanta |
|---|---|---|---|
| Invoice context | Usually split across inboxes, notes, and spreadsheets | Often limited to a basic reminder record | Tied to the invoice and receivables workflow |
| Payment links | Added case by case | May require extra steps outside the reminder flow | Included in structured follow-ups when available |
| Follow-up history | Depends on each operator documenting it | May not stay attached to the invoice record | Visible per invoice for the team |
| Receivables visibility | Usually reconstructed manually | Often focuses on the reminder, not the receivables layer | Built for overdue invoices, retainers, and recurring B2B follow-up |
Built for marketing agencies
Flovanta is designed for teams where founders, operators, and account managers share responsibility for client communication. It helps make payment follow-up professional and repeatable without turning the agency into a debt collector.
Works alongside invoicing and accounting tools
Keep using Xero, QuickBooks, Holded, Stripe, PDFs, or CSV workflows to create and manage invoices. Flovanta works after the invoice exists and focuses on the receivables control layer.
Frequently asked questions
Does Flovanta replace accounting software?
No. Flovanta does not replace accounting or invoicing software. It adds a receivables follow-up layer after the invoice already exists.
Is Flovanta a debt collection service?
No. Flovanta is not a debt collector. It helps agencies run structured payment reminders and keep follow-up history organised.
Does it guarantee invoice recovery?
No. Flovanta does not guarantee recovery outcomes. It helps teams run a clearer and more consistent follow-up process.
Does it provide legal services?
No. Flovanta is not a legal service. It supports the operational follow-up layer before any separate legal escalation process.
Start with one invoice
Add structured reminders and a payment link to one unpaid invoice without replacing your current invoicing process.
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